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Finance, 27/03/12

F11/12.58 That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Finance Committee held on 13/12/11.
F11/ That Pumphouse Designs is authorised to submit a planning application on behalf of the Parish Council using the amended plan at the cost of £85 for extending the Sportsfield Car Park to provide an additional 38 car parking spaces.
  That the Parish Council will contribute a total of £815 towards the project if the Sports Association will obtain a grant of £2,000 from the Sussex Community Foundation and undertake the car park work.
F11/ That, despite the Sports Association's apparent wish to retain the portacabin, the need for additional parking places is very urgent and the portacabin should be removed from the car park as soon as possible.
F11/12.59.12 That the Parish Council agrees to pay Rother DC £343.20 in early 2012-13 to empty 3 dogs bins each week at the cost of £2.20 each.
F11/12.60 That an additional £55.50 is given to Cllr Wright to cover the overspend in the Chairman's Allowance.
F11/12.61 That the Clerk's Gratuity Fund is increased to £31,337.45 to cover the cost of the Council's expected National Insurance Payment.
F11/12.62.1 That the Internal Financial Controls Report 2011-12 is approved.
F11/12.62.2 That the first draft accounts for 2011-12 are approved.

RESOLVED: That the following powers are delegated to the RFO:

  1. Purchase of petty cash items up to £20/month.
  2. Minor grounds maintenance expenses up to £75/month.
  3. Purchase of stationery including copier toner up to the annual budget figure.
  4. Booking training for councillors and the Clerk/RFO up to the annual budget figure.
F11/12.65 That the Asset Register as at March 2012 is approved.
F11/12.66 That the Risk Management Report as at March 2012 is approved.