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Council 08/05/12


RESOLVED: That Cllr Vine-Hall is Chairman of Sedlescombe Parish Council for the year ahead. Cllr Vine-Hall signed his declaration of acceptance of office.
C12/13.2 That Cllr Glew is Vice-Chairman of Sedlescombe Parish Council for the year ahead.
C12/13.7.1 RESOLVED: That the following committees are constituted for the year ahead in accordance with the Terms of Reference: 1) Planning Executive Committee; 2) Finance Executive Committee; 3) Emergency Advisory Committee (Change in status); 4) Core Strategy Advisory Committee (new); 5) Parking Advisory Committee (new).
C12/13.7.2 RESOLVED: That membership of the committees is agreed as follows:
  1. Planning: Cllrs Mitchell, Reynolds, Heap, 1 vacancy
  2. Finance: Cllrs Chapman, Eldridge, Heap, 1 vacancy
  3. Emergency Advisory Committee: Cllrs Chapman, Mitchell, Reynolds plus Pat Martin who is willing to remain involved.
  4. Core Strategy Advisory Committee: Cllrs Vine-Hall, Mitchell, Reynolds plus the Parish Clerk.
  5. Parking Advisory Committee: Cllrs Eldridge, Chapman, Glew.

RESOLVED: That the following are appointed to represent the Council as stated and, where appropriate, are expected to provide regular reports to meetings of the full Council:

  1. Rother Association of Local Councils - Cllr Glew and 1 vacancy.
  2. Village Hall Trustee - Cllr Glew.
  3. Sedlescombe Sports Association - one councillor to join the Sports Association Committee as a voting member - 1 vacancy.
  4. Tree Warden - one person - Pat Martin to continue.
  5. Neighbourhood Watch representative - Cllr Glew.
  6. Transport representative - Cllr Glew.
C12/13.9 That Cllr Chapman is appointed to ensure that maintenance is carried out as agreed by the Council.
C12/13.13 That insurance cover through Came & Company should be arranged on an Aviva 3-year 4 month Long-term Agreement with a 5% No Claims Bonus at a cost of £1,136.61 or less p.a.
C12/13.17 That the Chairman of the Council is authorised to sign the Minutes of the Emergency Meeting of the Council held on 01/05/12.
C12/13.18.1 That the Minutes of the Meetings of the Planning Committee held on 13 and 27 March are received.
C12/13.18.2 That the Minutes of the Finance Committee held on 27 March are received.
C12/13.19.1 That the Minutes of the 2012 Annual Assembly of the Parish of Sedlescombe are received.
C12/ That the Council agrees in principle with having a flagpole on the top part of the lower Green but requests that the British Legion obtains further information re contributors to the cost and draws up a list of those willing to join a rota for raising and lowering of the flag as appropriate.
C12/13.21.1 That the bank reconciliations at the end of March and April 2012 are approved.
C12/13.21.2 That payment of the April 2012 cheque list is ratified and the May 2012 cheque list approved.
C12/13.21.4 That the Final Accounts 2011-12 and the RFO's 2011-12 End-Year Financial Report are received.
C12/13.21.5 That the Chairman is authorised to sign the 2011-12 annual Return following completion of the internal audit of the accounts by Angela Alexander, a copy of which had been e-mailed to councillors.
C12/13.21.7 That Cllr Vine-Hall and Cllr Glew, Chairman and Vice-Chairman of the Council, and Cllr Eldridge, a member of the Finance Committee are appointed signatories of the Parish Council's accounts with Barclays Bank, West Bromwich Building Society and the Co-operative Bank.
C12/13.24.2 That the Parish Council agrees in principle to submit a planning application for ancillary parking on Pestalozzi land to cover larger events at the Sportsfield, the cost to be reclaimed from users.
C12/13.24.3 That the Parish Council will consider increasing its grant towards the car park extension if this is required because of the archaeological condition.