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Neighbourhood Plan Committee Minutes

MEETING ON TUESDAY 24 SEPTEMBER 2013 19:10 to 20:10

PRESENT: Cllr J Vine-Hall (Chairman and Chairman of the Council), Cllr P Glew (Vice-Chairman of the Council), Cllr R Eldridge, Cllr S Lawrence, Cllr J Parsons, Cllr J Reynolds, Cllr Fraser. Clerk - Pauline J Raymond
1 member of the public present

65 APOLOGIES. Cllr Chapman.

66 INTERESTS

Dispensations have been granted by the Parish Council as follows:

  1. Cllr P Glew - dispensation granted to allow her to participate and vote in discussions involving the allotment site despite her husband being a tenant of an allotment.
  2. Cllr R Eldridge - dispensation granted to him to participate and vote in discussions involving the allotment site despite him being a tenant of an allotment.
  3. Cllr Vine-Hall - dispensation granted to allow him to participate and vote in discussions involving possible development sites in the parish even though he owns land adjacent to one of them.
  4. Cllr Chapman - dispensation granted to allow him to participate and vote in discussions involving possible development sites in the parish even though he is a near neighbour of the Pestalozzi International Village.
  5. Lindsay Fraser - dispensation to allow her to participate and vote in discussions involving possible development sites in the parish even though she is a near neighbour of one of them.

67 PUBLIC PARTICIPATION. None.

68 MINUTES. RESOLVED: That the Chairman is authorised to sign the Minutes of the Meeting of the Advisory Committee held on 20/08/13. (NB At the meeting of Sedlescombe Parish Council on 10/09/13, it was agreed that the Sedlescombe Neighbourhood Plan Project Advisory Group would become an executive committee and named Sedlescombe Neighbourhood Plan Committee.)

69 BUSINESS/EMPLOYERS' SURVEY. Cllr Fraser reported that, so far, a 63% response had been received from the 62 identified parish businesses and work was still being undertaken to get others. Information received will be analysed in due course.

It was noted that:

  1. Developers may comment via a dedicated webpage.
  2. Cllr Fraser is working on information from Estate Agents.

70 REVIEW OF EXHIBITION HELD IN VILLAGE HALL ON 14 AND 15 SEPTEMBER 2013. The Chairman reported the success of the Exhibition which had been attended by nearly 400 people over the two days. Almost complete support had been received from the public and one long-standing resident had asked that the thanks and congratulations of the Village is recorded to the Parish Council for the excellent Exhibition. The work of the Chairman, Cllr Fraser and the Clerk in preparing for the Exhibition was noted with thanks by the Committee. 319 comment forms were completed. The entire Exhibition is now available online with the opportunity, until 18/10/13, for those who did not complete the form previously to request an appropriate form from the Clerk.

The Committee considered what arrangements could be made to allow those who could not attend the Exhibition and do not have internet access to be involved also. It was agreed that the Clerk should exhibit posters around the Village and in the Village Voice inviting those in this position to telephone her. Depending on the numbers responding, arrangements would be made to provide the necessary information and help these people to complete a form.

The Chairman reported that, leading up to the Exhibition, he and the Clerk had met with Mr and Mrs Pollard of Luffs Farm, Mark Winchester of Blackbrooks, Martin Hall of Powdermills/Sunningdale, Sue Walton and Alex Whittington of Pestalozzi International Village, Gary Mynard and daughters of Sedlescombe Sawmills and the Rev K Mepham and Jane Wallis re the Church. Further meetings would be needed to discuss the details once the results of the analysis are ready for publication. It was likely that the sites would be ready to come forward at varying times over the 15 years which would meet the residents' wishes as expressed in the July 2012 Survey that building should be spread over the Plan period.

The possibility of a different government introducing a change in the rules or increasing the amount of building required in the parish was acknowledged.

Members discussed the problems that would occur if new sites or offers of community benefit are made in the future leading up to the production of the Sedlescombe Neighbourhood Plan which the public have not been consulted on. It was agreed that new site offers would have to be resisted as it would be very difficult to do a further major consultation exercise. Additional community benefit would be considered as it was negotiated with owners/developers.

Members expressed concern about the possibility of planning applications being submitted prior to the adoption of the Neighbourhood Plan or Local Plan. Rother had confirmed that any proposals outside the development boundary would be resisted and, as long as Rother can show a 5-year housing land supply, an Inspector is likely to support this approach.

Further advice will be sought from Neil Homer (Planning Consultant) regarding the timing of the adoption of the Neighbourhood Plan in relation to the Rother Local Plan which is being put back because of the Core Strategy Examination delay.

The withdrawal, after the Exhibition, of the Balcombe Green site was confirmed. This was also a SHLAA site and there is now only one site - Street Farm - remaining in the SHLAA. Therefore Rother can no longer meet the 35 target figure with sites in or adjacent to the village boundary. It appears, however, that the Neighbourhood Plan sites should be able to accommodate 35 dwellings.

The Chairman stressed the importance of keeping people's interest in the Plan because some seem to think that, following the Survey, they would have no further part in the process when there will be further consultation periods and then finally the referendum.

71 NEXT STEPS

  1. RESOLVED: That the Exhibition Consultation forms should be forwarded to Linda Jones & Partners for analysis at the initial cost of £500. This will include typing up of the comments. Further analysis may be needed in due course.
  2. All information to be gathered together by the end of October 2013.
  3. State of the Parish Report to be drafted and sent to members for consideration.
  4. Neighbourhood Plan Committee Meeting to be attended by Neil Homer in October/November 2013.
  5. Pre-Submission Report to be produced for consultation and publicity including to the local planning authority*.

72 NEXT MEETING. 22/10/13

Chairman

Date

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*According to The Neighbourhood Planning (General) Regulations 2012, para 14 -

Before submitting a plan proposal to the local planning authority, a qualifying body must-(a) publicise, in a manner that is likely to bring it to the attention of people who live, work or carry on business in the neighbourhood area -

(i) details of the proposals for a neighbourhood development plan;
(ii) details of where and when the proposals for a neighbourhood development plan may be inspected;
(iii) details of how to make representations; and
(iv) the date by which those representations must be received, being not less than 6 weeks from the date on which the draft proposal is first publicised;

(b) consult any consultation body referred to in paragraph 1 of Schedule 1 whose interests the qualifying body considers may be affected by the proposals for a neighbourhood development plan; and

(c) send a copy of the proposals for a neighbourhood development plan to the local planning authority.