SPC logoFinance Committee Agenda

MEETING ON TUESDAY 15 OCTOBER 2013 AT 19:00 IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL

MEMBERS:
Chairman - Cllr Pauline Glew
Cllrs Anson, Chapman, Eldridge, Lawrence
Ex-officio member: Cllr J Vine-Hall (Chairman of the Council)

26 APOLOGIES

27 INTERESTS IN ACCORDANCE WITH THE 2012 CODE OF CONDUCT

28 WRITTEN REQUESTS FOR DISPENSATION

29 PUBLIC PARTICIPATION

30 MINUTES. To resolve: That the Chairman is authorised to sign the Minutes of the Meeting of the Committee held on 25/06/13.

31 SECOND QUARTER BRIEFING. See Clerk's Report No.6. NB Councillors will need to print the following documents as well as the Report for the meeting:

  1. Monthly Totals to end September 2013
  2. Second Quarter Income and Expenditure
  3. Neighbourhood Plan Expenses
  4. MUGA costs

32 ANNUAL JOB REPORT. Please see Annual Job Report (hard copy provided for all councillors at last Parish Council Meeting) and Minutes 64-70 of the Parish Council Meeting Minutes of 11/09/13.

  1. Sedlescombe Sportsfield.
  2. MUGA
    1. MUGA opened 19/09/13 with short official "cutting the ribbon" ceremony on 30/09/13.
    2. E.T.C. Sports Surfaces have provided large notice but proper Parish Council sign required.
    3. Some early damage by skidding bicycle. Cigarette ends, chewing gum and dog faeces also noted. Spring for gate suggested.
    4. Tennis coach, football club and netball club interested in using MUGA.
    5. Regular sweeping needed to remove leaves (RC in hand).
    6. Centre strap of net needs fixing on ground (PA reported).
    7. Use of grass to east of MUGA.
      1. Mini kickers' footpath pitch
      2. Skateboard ramp
      3. Housing
  3. Playing Field - Fences on riverbank
    1. Brambles growing through fences (PA reported).
  4. Powdermill drive
    1. Suggestion that the plastic posts are replaced with ones of a more robust material (RE).
    2. No.1 litter bin by road full of bags of rubbish (PA reported).
    3. Responsibility for 50% of the cost of repairing driveway.
  5. Playground
    1. Fresh mole hills - level off all mole hills to ground level (RE reported).
    2. Adjust chain to one cradle swing (RE).
    3. No.2 gate post loose (PA).
    4. Refitting of mats to 2 swings and 2 springer to be done (RC).
    5. Grand canyon posts to be concreted between and cables re-adjusted (RC).
    6. Everglades - centre lower post loose (PA reported).
  6. Bus Shelter
    1. Ivy removed by RC.
  7. Village Green
    1. Sweeping Pumphouse - untidy, particularly under benches.
    2. Village Green tubs - will need replanting.
  8. Brede Lane Car Park
    1. Dog bin washed (RC).
    2. 2 trees removed (RC).
  9. Seat and litter bin in Brede Lane, north of Springfield Cottage
    1. Repair or replace litter bin?
  10. East View Kickabout Area.
  11. Red Barn Field Nature Park.
    1. Cutting. To receive update.
  12. Church Hill seat.
    1. Seat cleared around and washed (RC).
  13. Sportsfield.
    1. Ladybird Lane. To receive update.
  14. Volunteers - public footpaths and bridleways.
  15. Grounds Maintenance 2014.
  16. Litter Collection 2014.
  17. Volunteer litter collection.
  18. Sedlescombe Lift Scheme.
  19. SID volunteers.
  20. Delivery of Parish Council reports and bulletins.

33 AUDIT OF ACCOUNTS

  1. Completion of audit of 2012/13 Accounts
  2. Arrangements for internal audit of 2013/14 Accounts.

34 APPROVAL OF CLERK'S SALARY

35 PUBLIC CAR PARK AND CONVENIENCES

36 RURAL ROTHER TRUST

Pauline J Raymond
Clerk/Responsible Financial Officer
Sedlescombe Parish Council
01424 870508
sedlescombe@freezone.co.uk

09/10/13