SPC logo"DRAFT" Council Meeting Minutes

Minutes of the Meeting held on Tuesday 14th July 2015
at 19:00
in Committee Room 2 of Sedlescombe Village Hall

All Minute Numbers are preceded by C15/16

Cllr. J. Vine-Hall (Chairman of the Council)
Cllrs. Anson, Chapman, Fraser, Glew and Parsons
Clerk/RFO: Mrs. Carol Hodgson

Also Present:
County Cllr. Angharad Davies, District Cllr. Tony Ganly and Mrs. Susan Walton - Chief Executive of Pestalozzi International Village. Mrs. Debra Veitch

The Chairman congratulated Cllr. Tony Ganly on his re-election as District Councillor to the Ewhurst and Sedlescombe Ward. The following were invited to speak:

County Councillor Angharad Davies reported that ESCC has just launched a consultation on 'Travel Support for post-16 Students from low income families'. Parents are being asked for their views on proposed changes to school transport that could save more than £1m. Any proposed changes would take effect from 2016. ESCC received 36 illegally held Blue Badges during a two week amnesty in East Sussex. ESCC continued to state the case for the additional runway at Gatwick. Regardless of the outcome they would continue to lobby for measures to reduce the impact of aircraft noise on its residents. Many schools across the county urgently need new volunteers to join governing bodies. Interested candidates should contact Children's Services at ESCC or Cllr. Davies is happy to pass on details.

District Councillor Tony Ganly reported that the new Waste and Recycling contractor Kier was not considered to be providing a good service following the recent re-routing changes. District Council Officers had stepped in with helping 'location' issues. Kier has recently appointed a Supervisor at the Bulverhythe depot which is hoped will vastly improve performance. Since the arrival of new equipment the street cleaning standards had improved significantly.

Mrs Susan Walton (Chief Executive of Pestalozzi International Village) reported that the International Baccalaureate results were out and the average score was higher than last year and above the national average. Preparations are taking place for the new student intake. Building of the new Pestalozzi Centre is progressing well.

PCSO Demetrius Georghiou was off-duty. Cllr. Glew reported that our PCSO Demi would no longer be able to attend Parish Council meetings if he was not on duty.

66 Apologies
Cllr. Brister and PCSO Demi Georghiou.

67 Interests in accordance with 2012 Code of Conduct

  1. To receive new written requests for dispensation.
    No requests had been received.
  2. To receive councillors' declarations of interest regarding matters on the agenda.
    No declarations were received.

68 Public participation session re matters on the Agenda at the Chairman's discretion.
There were no members of the public present.

69 Approval of Minutes for the meeting held on 30-Jun-15
RESOLVED: That the Chairman is authorised to sign the Minutes of the meeting held on 30th June 2015.

70 Receipt of Finance Committee Meeting Minutes on 30-Jun-15
RESOLVED: That the Minutes of the Finance Committee Meeting of the 30th June 2015 is received.

71 Parish Council Casual Vacancies

  1. To co-opt new Councillor(s)
    RESOLVED: To co-opt Mrs. Debra Veitch
  2. To consider any further action.
    Subject to acceptance the final seat had been appointed.

72 Finance

  1. To receive the latest statement of accounts (June transactions)
    RESOLVED: That the latest statement of accounts to the end of June 2015 are received.
  2. To receive the latest bank reconciliation.
    RESOLVED: That the bank reconciliation at the end of June 2015 is received.
  3. To approve the following cheques for payment:-
a Fastprint and Design Ltd Issue 50 Bulletins
b Sedlescombe Village Hall June 2015 bookings
c PGL Travel Ltd Clerk - salary sacrifice scheme
d Carol Hodgson Salary July 2015
RESOLVED: The cheques are approved for payment.

73 Planning

  1. To receive advice of decisions on previous applications

74 Traffic Calming Projects - to receive an update on -

  1. Restricted parking zone opposite the shop with extended path from pub to shop.
    Cllr. Vine-Hall reported that Cllr. Davies had been contact with Sarah Valentine - Project Manager, Infrastructure Design and Delivery at ESCC to ascertain the delay with preparing the design / layout of the scheme. The Design Engineer had been deferred to the Bexhill Marina Project. Work was now commencing on Sedlescombe's project and details should be available soon. The Clerk would check on the timescale requirements for the consultation taking into consideration that approval of the scheme was proposed by ESCC in September.
  2. To receive an update on purchasing a Speed Gun
    Cllr. Parsons advised that Community Speedwatch Online has secured the devices directly from the manufacturer in Finland and they are now available online. The cost was slightly cheaper.
    RESOLVED: To go ahead and order the Speed Gun at £1042.87 inc. VAT

75 To discuss a response to the new 'Local Policing Model for Sussex'.
Following the discussion at the full council meeting on 2nd June 2015, Cllr. Vine-Hall had attended Ewhurst Parish Council's meeting to hear their thoughts of independently or jointly funding more PCSO's for Rother. Both Council's are unclear what Sussex Police's proposed plan is.
RESOLVED: To ask Sussex Police 'What is their plan?'

76 Memorial enquiry - to receive an update.
RESOLVED: To thank Mr. Collins for his offer and suggest placing a bench, preferably of recylced plastic, at either the Sports Field or the Riverside Play Area.

77 Sedlescombe Neighbourhood Plan - to receive an update.
Cllr. Vine-Hall reported that the Neighbourhood Plan Advisory Committee had met to review the Inspectors Report in preparation for the meeting with District Council later in July 2015.

78 Public Playing Field and Recreation Ground

  1. Playground Reports
    The Play Areas had been regularly checked. No risks had been identified. Observations included updating / replacing of Parish Council signage, attention to the gate at the Riverside Playground, minor repairs at Eastview Terrace to fencing and bin.
  2. To receive an update on replacing the fencing at the Riverside Playground
    D & B Fencing would be commencing the work shortly.

79 Sedlescombe Fayre 2015 - to receive an update.
Cllr. Vine-Hall congratulated all those involved with pulling the Sedlescombe Fayre together. All 1000 squares of the 'Goose Poop' competition tickets had now been sold guaranteeing a first prize of £500.

80 Jobs Network Facebook page - to receive an update.
Cllr. Vine-Hall reported that the Facebook page was busy with the latest news and job adverts. The Queens Head have won a Trip Advisor Certificate of Excellence for the second year running.

81 To discuss a response to Rother DC's 'Open Space, Sport and Recreation Facilities in Sedlescombe' study. (Letter / List of facilities / Map-North / Map-South)
Members reviewed the 21 Open Spaces in the parish of Sedlescombe as identified by Rother DC. Several of the sites were in private ownership.
RESOLVED: To submit the form to Rother DC completed to the best of Parish Council's knowledge and ask for Street Farm to be added as a NSN (Natural and Semi-Natural) space.

82 Sedlescombe Sportsfield

  1. To discuss the Sportsfield lease between Parish Council and the Sports Association
    Cllr. Anson reported that the Sports Association had been advised that Parish Council was prepared to transfer the Car Park to them. Revision of the lease was ongoing.
  2. To receive any other reports
    There were no further reports received.

83 Reports & Questions
To receive reports and questions from Members in brief, including items for next agenda.