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Minutes of the Meeting held on Tuesday 8th September 2015
at 19:00
in Committee Room 2 of Sedlescombe Village Hall

All Minute Numbers are preceded by C15/16


Cllr. Vine-Hall (Chairman
Cllrs. Anson, Brister, Chapman, Glew, Page and Parsons.
Clerk/RFO: Mrs. Carol Hodgson

Also present:
Cllr. Angharad Davies - County Councillor (in part), Mrs. Sue Walton - Chief Executive at Pestalozzi and Mr and Mrs. Marchant.

The Chairman introduced Tim and Helen Marchant who are the new occupants of the Car Sales site along The Street next to Bridge Garage Antiques. Members discussed previous problems on this site with the use of large advertisements and cars being parked on nearby land and on other roads in the village. Mr. Marchant said he would be putting-up some discreet signs and would not be parking any cars on the roadside.

The Chairman invited the following to speak:

County Councillor Angharad Davies reported that ESCC is pushing forward plans to promote Social Inclusion by encouraging the development of good neighbour schemes with volunteers. This would include transport to Doctors surgeries, help with shopping or just having a coffee with those on their own. Cllr. Glew advised that Sedlescombe already has several schemes run by volunteers including a lift scheme with 12 drivers and a Community Friends group who help out residents in isolation.
The 'Three Southern Counties' (the 3SC - East Sussex, West Sussex and Surrey CC) had submitted a bid to MP Greg Clarke to boost productivity in the 3 counties. The 3SC's 'Devolution Prospectus' aims to take greater control over roads and rail network and provide confidence in housing delivery. The scheme will be delivered in a partnership of local government, Local Enterprise Partnerships (LEPs) and businesses.
A new website has been launched in East Sussex to encourage people to get active. The 'Walking in Sussex' website has information on health walks, guided walks, self-guided walks and walking events. (https://new.eastsussex.gov.uk/leisureandtourism/countryside/walks/)

Mrs Susan Walton (Chief Executive of Pestalozzi International Village) reported that only 6 of the 22 first year students had arrived due to problems with Visas etc. The Pestalozzi has asked MP Hew Merrimen to help with resolving the problems. All second year students have arrived back from their home countries and are settling back into their courses. Hellingly Village opened six gardens in aid of Pestalozzi and raised in the region of £2,800. The Pestalozzi Centre is making good progress and is beginning to look like an actual building.

Marian Ham (Headteacher Sedlescombe CEP School) sent the following report:
We maintaining our high academic standards by our year 6 and year 2 children attaining excellent SATS (National tests) results in July 2015, higher than the East Sussex averages and National averages too, so we are thrilled.
Our year 1 children also took the National Phonics test and achieved a very high results, again much higher than East Sussex and National, showing our strong teaching in the area of reading; in fact our reading results in every year group are generally our highest. Our Reception children achieved higher than the East Sussex average for the number of children that achieved the 'Good Level of development' at the end of their first year in school, no national results are known yet. We give our young children a very strong start to their Primary Education. So we are feeling very proud indeed! We hope you are proud of your village school too.
Our school choir won the 1066 choir competition in May, and one prize is to sing with the Tenors Unlimited at The White Rock Theatre on 18th October - a very big concert to be preparing for; do book tickets and come along, it will be a fantastic evening.
We made some improvements to our school building in the holidays by building some new internal walls, reorganising some resources, and having much of the school painted; we also had a new Yurt cover made - we are forever developing and improving the environment for the children.
An exciting development this year is our work on becoming a 'Forest School' - using the outdoors environment more to teach children life skills, teamwork skills, enhancing their social skills etc.
I am just beginning my 25th year as Headteacher at the school - I just do not know where the years have gone! I still love it, and feel full of enthusiasm for this forthcoming year - in spite of all the changes in the National assessment system, the new national curriculum, the changes in the special needs systems, changes in the Ofsted Inspection framework by raising the bar even higher now - there are many, many challenges for schools to face during this coming year!
Finally, we are expecting our Oftsed Inspection this academic year - something that no school really looks forward to; Inspections are now going to be harder than ever under the new revised framework. Wish us luck!

95 Apologies
Cllrs. Fraser and Veitch. Mrs. Marian Ham, PCSO Demi Georghiou and District Cllr. Tony Ganly

96 Interests in accordance with 2012 Code of Conduct

  1. To receive new written requests for dispensation.
    None received.
  2. To receive councillors' declarations of interest regarding matters on the agenda.
    Cllr. Anson declared a personal and prejudicial interest in item 101. Spilstead Farm Airstrip.

97 Public participation session re matters on the Agenda at the Chairman's discretion.
There were no public present.

98 Approval of Minutes for the meeting held on 04-Aug-15
RESOLVED: That the Chairman is authorised to sign the Minutes of the meeting held on 4th August 2015.

99 Finance

  1. To receive the statement of accounts for July '15 (+ transactions) and August '15
    RESOLVED: That the statement of accounts for July '15 (+ transactions) and August '15 are received.
  2. To receive the bank reconciliation for July '15 and August '15
    RESOLVED: That the bank reconciliation for July 2015 and August 2015 are received.
  3. To approve the following cheques for payment:-
a Commercial Services Trading Ltd First half yearly Grounds Maint '15
b Mr. Roy Chapman Fuel for strimming
c Sedlescombe Village Hall August Hall Hire
d Carol Hodgson Salary - Aug15
8 Signs - outdoor areas
5 Chestnut stakes

Cllr. Chapman advised on item 3a. Commercial Services Trading Ltd had charged at Red Barn Field for strimming and hand trimming + strimming edges of path through field which had not been done - value £52.78+VAT.
RESOLVED: The cheques are approved for payment.
The cheque for Commercial Service Trading Ltd £1239.74 would be released with a covering letter that £79.18 would be deducted from the next payment if the work had not been carried out.

100 Planning

  1. To consider response to planning applications.

    a. RR/2015/1864/P - Cheyne Down, Hurst Lane, Sedlescombe
    Proposed extensions; loft conversion with dormers, porch, replacement garage and alterations.
    Cllr. Chapman reported.
    RESOLVED: Parish Council has a neutral point of view on the planning application but is concerned with the size of the property.

    b. RR/2015/1868/O - Meadowview Caravan Park, Crazy Lane, Sedlescombe
    Land used for touring caravans and tents for holiday use only.
    RESOLVED: Parish Council has no comments to make on this planning application.

  2. To receive advice of decisions on previous applications

    a. RR/2015/1499/P - 6 Eaton Walk, Bay Tree Cottage, Sedlescombe
    Proposed roof alterations.
    REFUSED : As per decision notice 13-Aug-15

    b. RR/2015/1530/P - Whydown Farm, Crazy Lane, Sedlescombe
    Proposed relocation of access.
    APPROVED CONDITIONAL : As per decision notice 04-Aug-15

    c. RR/2015/1519/P - 15 Park Shaw, Sedlescombe
    First floor extension over existing garage.
    REFUSED : As per decision notice 31-Jul-15

    d. RR/2015/1678/P - Brickwall Cottage - Site Of, The Street, Sedlescombe
    New 3 bedroom dwelling
    APPROVED CONDITIONAL : As per decision notice 24-Aug-15

    e. RR/2015/1786/P - Ariel, Churchland Lane, Sedlescombe 
    Proposed Garden Room.
    APPROVED CONDITIONAL : As per decision notice 26-Aug-15

    f. RR/2015/1809/P - Battle Barn Farm, New Road, Sedlescombe 
    Demolition of existing dwelling and erection of contemporary replacement.
    REFUSED : As per decision notice 02-Sep-15

101 Spilstead Farm Airstrip

  1. To discuss and review the planning conditions imposed by Rother DC under RR/98/1323/P
    Cllr. Anson left the room. Councillors reviewed the terms of the planning conditions imposed by Rother DC on RR/98/1323/P which were in force for a term of 10 years.
    RESOLVED: Write to Rother DC and ask if the renewed conditions are being complied with.

102 Traffic Calming Projects - to receive an update on:-

  1. Restricted parking zone opposite the shop with extended path from pub to shop.
    Cllr. Vine-Hall reported on the meetings held with Sarah Valentine - Project Manager, Infrastructure Design and Delivery at ESCC since February 2015. Following the latest meeting in July Sarah had advised that after checking the site measurements due to the current carriageway width a wider footway with bollards could only be provided if the road is made one way. A double height kerb was also considered to deter footway parking but it was not particularly desirable from a pedestrian safety perspective. In relation to introducing half hour parking bays the Police had come back with no objection. ESCC would also need to consult with other Statutory Consultees and obtain a Traffic Regulation Order. Associated signing and road marking would also be a requirement. Cllr. Davies felt the scheme was a good idea. If residents were going to benefit and the Parish Council had the funds available it should do it.
    RESOLVED: Write to Enterprise Inns - owners of the Queens Head Pub - to ask if they would consider releasing to Parish Council a section of land along the length of the pubs boundary wall from where the current footway stops down to the shop to create a footpath inside the pubs wall. This would enable an appropriate width footpath with bollards to be installed without the need for a one-way road system along The Green. Cllr. Anson will notify James Wheatley - the landlord at the Queens Head of Parish Council's proposal.

  2. To receive an update on purchasing a Speed Gun
    Cllr. Parsons reported that the Speed Gun had still not been received. The item was currently out of stock and the next shipment was due in to be despatched around 15th September 2015.

103 Public Playing Field and Recreation Ground

  1. Playground Reports
    Councillors routine inspections were up-to-date. Cllr. Chapman would be carrying out some minor repairs following the annual ROSPA play equipment inspection. Cllr. Vine-Hall noted the surfacing needed attention around the slide area and the drop bolt in gate 1 was missing.
  2. To receive an update on replacing the fencing at the Riverside Playground
    The work was scheduled to start on Monday 7th September 2015.

104 Jobs Network Facebook page - to receive an update.
Cllr. Brister gave Cllr. Page an overview of the Sedlescombe Jobs Network Page. On average there were 7 jobs a week advertised. The page had a high number of visits.

105 To consider a response to RDC's Consultation
The Draft Statement of Community Involvement 2015
The consultation was now current and ran to Friday 25th September 2015 at 4.30pm. Cllr. Vine-Hall asked for any comments on the Statement of Community Involvement were submitted to the Clerk.
RESOLVED: Parish Council will submit a comment in relation to allowing applicants, objectors and group representatives to speak at meetings of the Planning Committee on any scheduled planning applications.

106 To discuss the Spring Fayre insurance cost
Cllr. Vine-Hall reported that Mr. Dellow had raised the subject of Parish Council covering or helping the insurance cover for holding the annual Spring Fayre on The Village Green. Parish Council's public liability insurance does not cover events unless the event is organised or led by the Parish Council. Members were keen to help the Spring Fayre in any way they could.
RESOLVED: To ask PC's insurers if the event can be covered by it and if no, to submit a request for quotation from PC's insurers for the Spring Fayre Committee to insurance the Spring Fayre.

107 To review the managing of Red Barn Field
Parish Council has been contacted in relation to the management of Red Barn Field. The field is generally mowed and baled in late summer but due to unforeseen circumstances this has not taken place as yet this year. To agree a manangement plan Members would need further information on the biodiversity of the field.
RESOLVED: Cllr. Chapman will check the plant list with Patrick Roper for any very rare species which may be in existence in the established diversity of plant and animal species in Red Barn Field.

108 Reports & Questions
To receive reports and questions from Members in brief, including items for next agenda.
Items received for consideration:-