SPC logoCouncil Meeting Minutes

Minutes of the Meeting held on Tuesday 17th November 2015
at 19:00
in Committee Room 2 of Sedlescombe Village Hall

All Minute numbers are preceded by C15/16

Cllr. Glew (Vice-chair)
Cllrs. Anson, Chapman and Parsons
Clerk/FRO: Mrs Carol Hodgson
Mr. Stephen Phipps

Chairman Cllr. Vine-Hall had sent his apologies. Vice-Chair Cllr. Glew took the Chair.

136 Apologies
Cllrs. Fraser, Page, Veitch and Vine-Hall and County Councillor Davies

137 Interests in accordance with 2012 Code of Conduct

  1. To receive new written requests for dispensation.
    None received.
  2. To receive councillors' declarations of interest regarding matters on the agenda.
    None received.

138 Public participation session re matters on the Agenda at the Chairman's discretion.
Mr. Phipps was attending in relation to item 139.1.a Planning application RR/2015/2042/P - Cressenden (formally known as Shercot), Sandrock Hill, as the applicant to answer any questions Councillors may have. Cllr. Glew apologised that Parish Council had deferred his application to this meeting.

139 Planning

  1. To consider response to planning applications.

    a. RR/2015/2042/P - Cressenden (formally known as Shercot), Sandrock Hill, Sedlescombe
    New detached domestic garage.
    Cllr. Page had submitted a report in his absence.
    RESOLVED: Parish Council has no objections and supports approval.

    b. RR/2015/2248/P - Roselands, The Street, Sedlescombe
    The demolition and redevelopment of Roselands to provide 10 x 1 bed old persons units and 5 x 2 bed and 2 x 3 bed houses with associated parking and refuse and bin stores.
    Cllr. Vine-Hall had submitted a report in his absence.
    RESOLVED: Parish Council to submit the following response:-

    Amicus Horizon (AH) met with members of the Parish Council twice (once in April and again in May 2015). At the first meeting Parish Council asked that AH increase the parking spaces as Parish Council considered the number provided was too few for the number and type of dwellings. AH duly increased the parking to a total of 14 spaces with one of those being for disabled use. The increase was appreciated but considered not enough for the 17 dwellings. Simple maths would suggest that at least 17 spaces should be provided for 17 dwellings. Ten of the dwellings are for over 55's. There is no reason to believe that each of the residents of theses dwelling won't have a vehicle. A total of at least 10 vehicles The 7 intermediate dwelling (5x2 bed and 2x3 bed) are likely to have at least 2 cars each. A total of at least 14 vehicles. So the total development is likely to have at least 24 vehicles to share 13 car spaces (plus one disabled). Whilst we understand that ESCC have acquired at least 2 more spaces this would still only bring the total of spaces to 16 with 1 reserved for disabled use only. This does not allow for provision for parking for visitors to the site.

    The Southern Boundary abutting 'Ufford' currently is screened by a thick row of 23 conifers, 5 Birch and 5 Hollies on the Ufford side of the boundary. All these are mature. In addition there are a number of Birches which are on the Roseland's side of the development which AH proposes to remove. (It is noted that some trees have already been removed from the boundary). The trees form a strong visual boundary to both Ufford and the neighbouring Manor. The trees together form a 'group' canopy and the removal of the trees on the north side may expose that canopy and create an imbalance in the canopy which will destabilize the remaining trees. The mature tree boundary will be affected by the development as the current buildings are some 20 metres from the boundary whereas two of the new dwellings are within 2 to 2.5 metres of the boundary. Whilst the proposed development recognises that tree root protection is necessary it would seem likely that the foundations of the two houses on the southern side will compromise the roots of all theses mature trees as there canopies currently extend at least 2.5 metres over the boundary. Whilst the conifers may be seen to have little value they correctly provide screening between the neighbouring sites and protect both visual and noise and the amenity of the existing sites.

    Recommendation: If approval be given for this development we would ask that:
    1. A realistic number of car parking spaces be provided. This is likely to be greater than that provided by the Highways modelling but is reflective of car ownership in rural villages. That is at least 1 space for each of the social housing - 10 spaces. At least 2 spaces each for the 2 /3 bed houses - 14 spaces. We appreciate that this is a total of 24 spaces versus the 16 (15 non disabled) and this may affect the number of dwellings on the site but the section of The Street at the entrance to the property cannot support additional on street parking. This recommendation should be taken in light of the fact that the existing dwellings on this site were occupied by those in a warden assisted environment with little or no car usage. The proposed development will provide accommodation for a wholly mobile group of residents.
    2. Prior to approval the Council Tree Officer give a full report in to the impact of the development of the mature tree line and make proposals to ensure the roots of the tree line are not affected by the development.
    3. Should the development be approved that the two houses abutting the southern boundary be moved further away from the boundary so as to ensure no tree route from the adjoining property 'Ufford' is damaged and that any decision include a condition to ensure no damage is done to neighbouring trees or their roots.

  2. To receive advice of decisions on previous applications

    a. RR/2015/2416/P - 1 School Terrace, The Street, Sedlescombe
    Proposed single storey rear extension & internal alterations
    APPROVED CONDITIONAL : As per decision notice 05-Nov-15

140 Finance

  1. To approve the following cheques for payment:-


The Royal British Legion Poppy Appeal

1 x Wreath Type B




New Councillor Training x 2



Carol Hodgson

RBF - New gate + posts


RESOLVED: That the cheques are approved for payment.

2. To consider grant requests from:-

a. Battle Area Community Funding (2014/15 £150.00)
RESOLVED: Parish Council refer this to the Finance Committee
b. Rother Rural Trust
RESOLVED: Parish Council refer this to the Finance Committee

141 To discuss upgrading Parish Council's email facility
Members had received a report from the Clerk on an issue with Parish Council's website and email host Freezone limiting the number of emails that could send in an hour to 50. This was as a result of the Government's crackdown on stopping 'spamming'. Parish Council had the option to upgrade from being on a 'Shared Server' to a Virtual Private Server (VPS)' with no restrictions on the number of outgoing emails per hour. The annual cost of this service would be £167.88 + VAT compared to the current annual subscription of £25.47 + VAT per annum.
RESOLVED: Parish Council to upgrade to the 'Virtual Private Server' with immediate effect. The fee of £167.88 + VAT was aprroved by Chairman of the Finance Committee and The Clerk under their delegated authority.

142 To receive the annual Pavilion Inspection
Members had been circulated a report of the recent annual Pavilion Inspection.
RESOLVED: Parish Council to forward the inspection report to members of the Sports Association and highlight the areas in need of attention.

143 Reports & Questions
To receive reports and questions from Members in brief, including items for next agenda.

Cllr. Anson reported on the recent Sports Association meeting:
The Sports Association wish to put up a 4ft x 3ft sign on the roadside boundary to include the sponsors name. )This would be put to the next Full Council meeting for consideration).
The Sedlescombe Rangers had recently received accreditation for FA Charter Standard Development Club status.
Sedlescombe U6 Rangers had asked to use the MUGA for practice on Saturday mornings - Members asked that appropriate footwear, such as that used for tennis, to be worn and parking should be at the Sports Field to avoid on road parking along The Street.
There were currently grants available to assist with improving Sports in the Rother District which had been identified as a particular 'Black Spot'.

Cllr Glew reported on the 'Rother Transport Action Group' meeting:
A date has yet to be confirmed to open the Bexhill to Hastings Link Road. It was hoped to be before Christmas.
The Fire Service had given a talk on Road Safety. The groups identified at highest risk were, 'Born again bikers' in the 40 to 60 year old category followed by 'Old people'. Pedal Cyclists are also very vulnerable as some will not use the 'Cycle Paths' because they are not wide enough.
There had been 849 reported casualties throughout Rother from September to date.
There is a new bus service which will run overnight to Gatwick Airport.

Cllrs Glew and Parsons had attended the recent SALC meeting and AGM in Battle.