SPC logoCouncil Meeting Minutes

Minutes of the Meeting held on Thursday 7th July 2016
following the Neighbourhood Plan Committee Meeting at 19:00
in Committee Room 2 of Sedlescombe Village Hall

Present: Cllr. Vine-Hall (Chairman) Cllrs. Anson, Brister, Chapman, Fraser, Glew (Vice-Chair) and Parsons
Clerk/RFO: Mrs Carol Hodgson

Also present: District Cllr. Tony Ganly

C16/53 Apologies
None received.

C16/54 Interests in accordance with 2012 Code of Conduct

  1. To receive new written requests for dispensation.
    None received.

  2. To receive councillors' declarations of interest regarding matters on the agenda.
    None received.

C16/55 Public participation session re matters on the Agenda at the Chairman's discretion.
No members of the public were present.

C16/56 To approve the minutes of the Council Meeting on 17-May-16 + 07-Jun-16
RESOLVED: That the Chairman is authorised to sign the Minutes of the meeting held on 17th May 2016 and 7th June 2016

C16/57 To receive Minutes of the Finance Committee meeting 07-Jun-16
RESOLVED: That the minutes of 7th June 2016 were received.

C16/58 To receive Minutes of Neighbourhood Plan Committee meeting 07-Jun-16
RESOLVED: That the minutes of 7th June 2016 were received.

C16/59 Sedlescombe Neighbourhood Plan

  1. To receive and approve the updated quotes from rCOH Ltd for updating the Strategic Environmental Assessment + the NHP and from Graham Fifield for undertaking any required site assessments.
    RESOLVED: To accept the quote from rCOH Ltd to provide professional services in respect of the revised Neighbourhood Plan at £7,000 + VAT.
    To accept the quote from GRF Planning to prepare 2 site assesement reports at £700.
  2. Revised Pre-Submission version.
    To resolve: That the revisions to the Pre-Submission Version of the Sedlescombe Neighbourhood Plan and supporting documents, is approved for an 8-week consultation under Regulation 14 for the period ending 5pm - 12th September 2016
    Members had been provided with hard copies of the latest version of the Plan. RESOLVED: That the revised Pre-Submission Version of the Sedlescombe Neighbourhood Plan, together with supporting documents, is approved for a consultation period of 8 weeks ending at 5pm on Monday 12th September 2016
  3. Public Consultation Form: To review & approve for consultation under Regulation 14
    Members had been provided with hard copies of the latest version of the consultation form.
    RESOLVED: That the Consultation Form has been reviewed and approved for the Regulation 14 Public Consultation starting on 15th July 2016.

C16/60 Finance

  1. To approve the following cheques:
    a G Burley & Sons Ltd June Grounds Maintenance
    b Catsfield Parish Council Stationery (50% of costs)
    c HMRC PAYE & NI QE 30-Jun-16
    d Mr. J. Parsons Battery pack for Speed Gun
    d Mrs Carol Hodgson 123 Reg website hosting-annual chg Recorded del. Annual Return
    Salary - June 2016
    Salary - Underpmt April 2016
    Maintenance of Offices - Qtly pmt Telephony and Broadband - Qtly pmt
    10.00 50.00

    RESOLVED: The cheques were approved for payment and signed.

C16/61 Reports & Questions

  1. To receive any other reports and questions from Members in brief, including items for the next agenda.
    * Cllr. Vine-Hall read out an email received from a Sedlescombe resident thanking Parish Council for it's support in the issues relating to Spilstead Farm Airstrip.

    * Cllr. Glew advised that the Red Barn Farm Working Group had secured a grant of £1161 from the Sussex Community Foundation to purchase benches. The offer was made on condition that the benches are made from British wood.

    * Cllr. Glew had received concerns regarding vehicles being parked towards the end of The Green slip road, which was causing a problem with access.

    * Cllr. Veitch advised that all was going well the Sedlescombe Summer Fayre and Flower Show on Saturday 16th July. Stall pitchs were due to be allocated on Friday evening.