SPC logoCouncil Meeting Minutes

Minutes of the of the Parish Council Meeting held
on Tuesday 19th July 2016 at 19:00
in Committee Room 2 of Sedlescombe Village Hall

Present: Cllr. Vine-Hall (Chairman)
Cllrs. Brister, Chapman, Fraser, Glew (Vice-Chair) and Parsons
Clerk/RFO: Mrs Carol Hodgson

Also present: County Cllr. Angharad Davies, Mrs. Susan Walton (Chief Executive of Pestalozzi International Village) and Mr. Katner

The Chairman invited the following to speak:

County Councillor Angharad Davies reported that ESCC had received the annual 'State of the County' report which outlines the demographics of the county and identifies the countys needs and priorities. The 4 priorities had been named as 'Driving economic growth', 'Keeping vulnerable people safe', 'Helping people help themselves' and 'Making best use of resources'.
ESCC had confirmed the need to find savings of £17.3m in 2017/18.
Following a 3 month public consultation, Cabinet had agreed the proposals for revised library opening hours. Feedback from the consultation had been quite good with not many objections. The proposal was to reduce Library opening hours in the 24 libraries across the County by 25% as a result of changing trends in Library the usage. Access to online Library services had seen a significant increase. A reduction in the opening times would save ESCC £500k a year. Under the new scheme Libraries would only be open at times between the hours of 10am and 5pm, except for those libraries that are currently open later than 5.30pm, which would retain one evening opening until 6pm on a Thursday. There would be no changes to the school library or mobile library services. Cllr. Davies had not heard that this would have any effect on the Sedlescombe library which opens for 2 hours on a Tuesday.
July is 'Scam Awareness' month which is a national campaign to combat scammers. Trading Standards receive a high volume of calls regarding scams, especially from the elderly. ESCC produce a 'Check-a-Trade' leaflet which lists recommended and trusted tradesmen.
Cllr. Davies advised that she had spoken to Stuart Gallimore - Director of Childrens' Services at ESCC in relation to the Car Park in Brede Lane which Rother DC wishes to devolve to Parish Council. The Car Park is used daily during school term time by parents of children attending Sedlescombe CEP School. Parish Council had asked for Cllr. Davies to arrange a meeting with ESCC to see if they could help in the running of the Car Park. Mr. Gallimore advised that he could not help at all with this issue as ESCC are very squeezed for resources in Children's’ Services and, the fact that parents use the car park is an immaterial fact. He further added that Rother DC is responsible for the devolution of assets and they must be responsible for providing any help. Parish Council was disappointed with Mr. Gallimore's response, as the Car Park is being used by parents coming from outside the village and Sedlescombe residents are being asked to support this. Cllr. Davies advised that there are no car parks provided at other schools by ESCC and it is not Children's services responsibility to provide car parking - they supply the education. The Chairman advised the discussion would continue later under item C16.72

C16/62 Apologies
District Cllr. Ganly, Cllrs. Page and Veitch. Ashley Davey and John Mainwood.

C16/63 Interests in accordance with 2012 Code of Conduct

  1. To receive new written requests for dispensation.
  2. To receive councillors' declarations of interest regarding matters on the agenda.

C16/64 Public participation session re matters on the Agenda at the Chairman's discretion.
Mr. Katner was attending in relation to his planning application at item C16/67.e. The Chairman agreed he could speak when the item was reached.

C16/65 To approve the minutes of the Council Meeting on 7-Jul-16
RESOLVED: That the Chairman is authorised to sign the Minutes of the meeting held on 7th July 2016.

C16/66 To receive Minutes of the Neighbourhood Plan Committee meeting 7-Jul-16
RESOLVED: That the minutes of 7th July 2016 were received.

C16/67 Planning

  1. To consider response to planning applications.

    a. RR/2016/1474/P - Cartref, The Street, Sedlescombe TN33 0QW
    Revised design for units 6 & 7 (original scheme RR/2004/3635/P)
    Cllr. Brister reported.
    RESOLVED: Parish Council has no objections to this planning proposal and supports approval.

    b. RR/2016/1573/MA - Cartref, The Street, Sedlescombe TN33 0QW
    Revised design proposals for the development of the site originally approved under RR/2004/3635/P
    Cllr. Brister reported.
    RESOLVED: Parish Council has no objections to this planning proposal and supports approval.

    c. RR/2016/1747/P - 4 Oaklands Park, Sedlescombe TN33 0FB
    Construction of oak garden gazebo.
    Cllr. Chapman reported.
    RESOLVED: Parish Council has no objections to this planning proposal and supports approval.

    d. RR/2016/1539/P The Dairy Sheds, Bowlings Corner, Marley Lane, TN33 0RB
    Development of current agricultural land and building to a new agricultural warehouse, production area and office for use by Battle Wine Estate Ltd (renewal of extant planning permission RR/2013/1112/P.)
    Cllr. Parsons reported.
    RESOLVED: Parish Council has no objections to this planning proposal and supports approval.

    e. RR/2016/1861/P - Fernlea, Churchland Lane, Sedlescombe TN33 0PF
    Single storey rear extension, hall extension and decking.
    Cllr. Vine-Hall reported.
    RESOLVED: Parish Council has no objections to this planning proposal and supports approval.

  2. To receive advice of decisions on previous applications:-

    a. RR/2016/1285/P Four Winds, Balcombe Green, Sedlescombe TN33 0QL
    Rear timber frame veranda lean-to fixed over existing patio.
    APPROVED CONDITIONAL: As per decision notice 06-Jul-16

    b. RR/2016/1263/P The Oaks, Meadow Lane, Sedlescombe TN33 0RF
    Erection of chimney and change of external materials.
    APPROVED CONDITIONAL: As per decision notice 28-Jun-16

    c. RR/2016/1195/P Meadowview Park, Crazy lane, Sedlescombe TN33 0QT
    The siting of 20 additional static caravans to be used by people aged 50 and over for holiday purposes only.
    REFUSED: As per decision notice 22-Jun-16

    d. RR/2016/1009/O Shop Sedlescombe Vineyard, Hawkhurst Road, Sedlescombe TN32 5SA
    'Farm shop' for the sampling and sale of organic wine produced by Sedlescombe Organic Vineyard, for the sale of other locally produced produce.
    WITHDRAWN: As per decision notice 29-Jun-16

    e. RR/2015/2074/P Hiltons Beth, The Street, Sedlescombe TN33 0QB
    Single storey extension to replace sub-standard lean-to structure.
    WITHDRAWN: As per decision notice 27-Jun-16

    f. RR/2015/2075/L Hiltons Beth, The Street, Sedlescombe TN33 0QB
    Single storey extension to replace sub-standard lean-to structure.
    WITHDRAWN: As per decision notice 24-Jun-16

Members noted that the following appeal against a refusal to grant planning permission had been dismissed as per decision notice 5-Jul-16.
RR/2016/172/P 4 The Old Tanyard, Sedlescombe TN33 0FJ
Detached Garage

C16/68 Sedlescombe Sports Association

  1. To received an update on the schedule of work for the Pavilion and Sports Field issued by Parish Council.
    Members of the Sports Association were unable to attend the meeting. Ashley Davey had advised that the PAT test had now been done on the electrical items in the Pavilion. Members also noted that work had taken place on the outside stairs to the Pavilion.
  2. To consider a request from the SSA to put a sign on the roadside fence.
    RESOLVED: To obtain further information on the sign. ie the size, location and what it will say.
  3. To receive any other reports.
    There were no further reports received.

C16/69 Highway Matters

  1. To receive an appraisal of the results for the '7 day temporary speed surveys' performed by Highways in Sedlescombe during April from the ESCC Transport Monitoring Team.
    ESCC Transport Monitoring Team had sent a further breakdown of the daily volumes from the five sites around Sedlescombe. Parish Council was waiting to hear back from the road safety team regarding details on the 85th percentile and average speeds. Parish Council's next step was to consider what options were available.
    RESOLVED: Cllr. Davies to invite Brian Banks - Road Safety Team Manager at ESCC to Parish Council's meeting on 20th September to discuss what can be done to reduce the speed of traffic on the surveyed lanes.
  2. To consider a request for Parish Council to arrange a temporary speed survey on Crazy Lane and to appeal for a ‘not suitable for heavy vehicles’ sign to be put on the entrance to the lane.
    RESOLVED: To obtain the cost from ESCC Highways for an additional '7 day temporary speed survey' for Crazy Lane.

C16/70 Speedwatch

  1. To receive any updates.
    Cllr. Parsons reported that the schedule of Speed Watch sessions had been going well and a number of excessive speeding vehicles recorded.

C16/71 Sedlescombe Neighbourhood Plan

  1. To receive an update.
    Cllr. Vine-Hall reported that the Consultation for the draft revised Pre-Submission plan had started on 15th July and will finish on 12th September 2016. 8 weeks had been allowed to take in the summer holidays. The Consultation forms were beginning to come in. The planning application for Street Farm - RR/2016/1837/P was now active online.

C16/72 To perform a review on Rother DC's offer to devolve Sedlescombe Car Park and Public Conveniences in Brede Lane to Parish Council.
Rother DC Neighbourhood Services had advised that they required a decision from Parish Council by September 2016 to go to Cabinet Meeting in October. The devolving of assets would be taking place from 31st March 2017. Cllr. Davies advised that she had discussed the Car Park with Stuart Gallimore, Director of Childrens’ Services in relation to it's use by parents of Sedlescombe CEP School. Mr. Gallimore advised that he could not help at all with this issue. ESCC was very squeezed on financial resources for Childrens’ Services and the fact that parents use the car park is an immaterial fact. Rother DC is responsible for the devolution of assets and they must be responsible for providing any help. Parish Council was disappointed with Mr. Gallimore's response.
Parish Council had not been given sufficient time to consider the proposal. There were a number of discussions required with various parties including a consultation / survey to Sedlescombe residents. Parish Council was already in the middle of a NHP consultation and would not be in a position to go out to another Consultation until October with the next Bulletin.
RESOLVED: To advise Rother DC Neighbourhood Services that insufficient time has been given to make a decision. Parish Council is currently in the middle of a NHP Consultation and is proposing to survey residents on the devolution of Sedlescombe Car Park & Public Conveniences in Brede Lane during October 2016.

C16/73 River Line

  1. To consider a request from Whatlington Parish Council to jointly fund with the Environmental Agency the clearing of blockages and bank overgrowth on the River Line which causes flooding in both parishes.
    Whatlington PC advised it had been in conversation with the Environment Agency regarding the state of the River Line with all the blockages and bank overgrowth which causes flooding in both parishes and makes the river very unsightly. Due to the rare Brown Trout any work had to be done sympathetically. The Environment Agency had spoken to both the Water Drainage Board and Highways England about the problem but neither had been able to help. They also tried to obtain a grant for the work but as the River Line is not a main river this had not been granted. The Environment Agency had suggested that if both Whatlington and Sedlescombe parish council's both supported work being carried out and were prepared to make a donation towards the work, with the agency also contributing towards the cost, a grant application could well succeed. The cost is estimated to be about £5000, which would cover the cost of two people and machinery for 3-4 days. The biggest job would be clearing all the debris.
    RESOLVED: To advise Whatlington PC that Sedlescombe PC has not received any complaints or had any of these issues highlighted locally in relation to the River Line. As the situation is Sedlescombe PC cannot warrant giving financial support unless further information can be provided.

C16/74 Finance

  1. To receive the statement of accounts to June 2016 and transactions
    RESOLVED: That the statement of accounts for June 2016 and transactions are received.
  2. To receive the bank reconciliation for May 2016 and June 2016
    RESOLVED: That the bank reconciliation for May 2016 and June 2016 are received.
  3. To approve the following cheques:


    Sedlescombe Village Hall

    July Room Hire



    GRF Planning SNP report - Land north of Gorselands
    SNP report - Land at Street Farm


    rCOH Ltd

    SNP - Professional Fees


    The following cheque was raised to meet the suppliers terms:-

C16/74 Public Playing Field and Recreation Ground

  1. To receive the Playground Reports
    Councillors had carried out routine weekly inspections of the Riverside Playground, the MUGA and East View Terrace. No major concerns had been highlighted. Items for noting / follow-up were:-

    Riverside Playground
    i. Picnic table showing signs of increasing rot, may have to consider repair / replacement.
    ii. Rubbish lying around / bins full - check how often waste bins are being emptied.
    iii. Brambles and nettles coming through fence - need strimming back
    iv. Items of equipment need cleaning - arrange cleaning.
    v. Notice board damaged - now fixed
    vi. Seat in play area in fairly poor condition but serviceable.
    vii. Posts rotting in west and north fences - need to be replaced.
    viii. Details on the Riverside Playground sign need updating - order new sign.

    i. Some 'rust type' marks appearing on the court.

    Kickabout area at East View Terrace
    i. Bramble and nettles at extreme south end next to footpath need to be cut back

    Cllr. Chapman reported that he and Pat Martin had taken a routine look at the trees at Red Barn Field, East View Terrace, the Riverside Playground, the MUGA, the Village Green and the Brede Lane Car Park. Everything appeared OK apart from some trimming back of the odd branch, which was in hand with the Volunteers at the end of the month.
  1. To discuss the work required to the fencing along the west and north sides of the Playground.
    Cllr. Chapman reported that 6 posts had rotted on the west and north fences.
    RESOLVED: Cllr. Chapman to prepare a specification to obtain a quote for replacing the fencing along the west and north sides of the Riverside Playground.

C16/75 Assets of Community Value

  1. To receive an update on applying to Rother DC to register the 'Land in The Street (next to the Playing Field) currently used as a Car Sales site, The Village Store and Post Office and The Queens Head Pub as Assets of Community Value
    The application forms for The Village Store and Post Office had been prepared. Plans identifying the site boundary would also need to be obtained.
    RESOLVED: To submit the application for 'The Village Store and Post Office' to Rother DC for inclusion on the 'Assets of Community Value' register.

Reports & Questions

  1. Sedlescombe Jobs Network
    Cllr. Brister reported that the Summer Fayre and Flower Show had been well advertised and was a very good day. There was a short film footage on the Sedlescombe Jobs Network Facebook page which had been taken by the Model Aircraft group using their drone. The Sedlescombe Societies Association would like to hear from volunteers for next years Fayre. The Committee will be meeting on Tuesday 26th July to evaluate the event, followed by the AGM in October where the distribution of funds will be decided. The proceeds of the 'Goose Poop' event will be going to the Pestalozzi.
  2. Red Barn Field
    Cllr. Glew reported that she had visited W. Keeley and Sons Ltd in Ashburnham to look at wooden benches for Red Barn Field. She has ordered a 3 seat bench + 2 seat bench both in red cedar - which would need treating - for £300.
  3. To receive any other reports and questions from Members in brief, including items for the next agenda.
    There were no further items received.