SPC logoCouncil Meeting Minutes

Minutes of the Parish Council Meeting on
Tuesday 27th September 2016
held in Committee Room 2 of Sedlescombe Village Hall
following the Neighbourhood Plan Committee Meeting at 19:00

Present: Cllr. Vine-Hall (Chairman).
Cllrs. Brister, Chapman, Fraser, Page, Parsons and Veitch
Clerk/RFO: Mrs Carol Hodgson

Also Present: Cllr. Anson, County Cllr. Angharad Davies, District Cllr. Tony Ganly and 2 Members of the Public

The Chairman invited the following to speak:

County Councillor Angharad Davies: reported that County Council had started a two month programme of events to celebrate the role of older people in East Sussex. A mix of nearly 150 events and activities for the over-50s will be held across the county in September and October, to celebrate Older People’s Day on October 1 2016. Further information can be found at www.eastsussex.gov.uk/olderpeoplesday.
East Sussex Highways have embarked on a project to repaint “school keep clear” markings at 192 schools in the county.
The County's GCSE results are up on last year with 60% achieving A*/A grades - last year this was 56%.

More than 2,000 cigarettes and seven kilos of rolling tobacco were seized as a result of events aimed at highlighting the illegal tobacco trade by Trading Standards.
The results of the Boundary Commission review have been released today. Some of the proposals have reverted back to the original arrangements. Sedlescombe and Westfield will be become a new ward. There will be a new District / County Councillor - currently Cllr. Carl Maynard. Huw Merriman MP will no longer be MP for Sedlescombe as a new constituency of 'High Weald' is being created.

District Councillor Tony Ganly reported:
District Council had not met in August. He has recently been appointed a Trustee of the Rother Rural Trust. Rother Rural Trust is a registered charity, set up in 1998 with a mission to help individuals and organisations in need in the rural parishes of Rother, excluding Battle and Rye. Its specific aims are to relieve poverty, promote education and to do other charitable works. In the past, the Trust has for example, given grants to people in real need, to replace beds or washing machines, or has given support to promising young athletes and musicians to pay for their equipment or instruments. Typically the Trust awards sums in the region of £250.

Mrs Susan Walton (Chief Executive of Pestalozzi International Village):
reported that all 53 students had now arrived back. There were still the same issues as before with Biometric Visas. There are lots of events coming-up at Pestalozzi including including a Yoga day on Sunday 2nd October, Archery Open Day on Sunday 9th October, Moth Trapping on Friday 14th & Saturday 15th October, a talk on the Pestalozzi Early Children Project on Monday 24th October, Pestalozzi Quiz Night on Thursday 17th November and the Pestalozzi Christmas Fayre on Saturday 3rd December. Parish Council agreed for Pestalozzi to advertise their Christmas Fayre on The Green.

C16/83 Apologies
Cllr. Glew and Mrs Caroline Harvey (Head of Sedlescombe Primary School)

C16/84 Interests in accordance with 2012 Code of Conduct

  1. To receive new written requests for dispensation.
    The Clerk confirmed the following written Dispensations are held for on file:
    Cllr. Fraser dated 22nd January 2016 re: Development of land at the Street Farm site on Brede Lane and Scotch Down
    Cllr. Chapman dated 15th May 2015 re: Pestalozzi

  2. To receive councillors' declarations of interest regarding matters on the agenda.
    Cllr. Chapman declared a personal interest in item C16/93.4.f. as beneficiary of the cheque.

C16/85 Public participation session re matters on the Agenda at the Chairman's discretion.
The Chairman invited the Members of the Public to speak. No comments were received.

C16/86 To approve the minutes of the Council Meeting on 16-Aug-16
RESOLVED: That the Chairman is authorised to sign the Minutes of the meeting held on 16th August 2016

C16/87 Sedlescombe Neighbourhood Plan

  1. To consider the following motion put forward by a Member of the Public:
    'That, the Council, in order to safeguard the AONB from over-development of any one area of the Village and to protect it as far as possible, will delete sites 7 (Gate Cottage) and 8 (Church Hill Farm) from the 2016 draft Neighbourhood Plan and move site 11 (Street Farm) from Green Spaces to Target housing sites with a development total of 16'.
    The Chairman invited comments from Members.
    The Parish Council has made decisions in relation to Street Farm as part of the Neighbourhood Plan and when considering the current planning application RR/2016/1837/P in August 2016. A new resolution would have no legal standing as it would contravene Standing Order 8.l (the conditions required to overturn a previous decision requiring 3 Councillors to put in writing their wish to overturn a decision) which has not been received.
    A vote was taken on accepting the proposed motion.
    Agreed 0 / Objected 7 / Abstained 1

  2. To receive an update on the revised Sedlescombe Neighbourhood Plan at Regulation 14 of the Neighbourhood Plan process.
    The Chairman gave an update from the earlier Neighbourhood Plan Committee meeting where it had been agreed to submit the Sedlescombe Neighbourhood Plan to Rother DC.

C16/88 Planning

  1. To consider response to planning applications.

    a. RR/2016/1993/P - Rosewood, Churchland Lane, Sedlescombe TN33 0PF
    Double garage with new ancillary accommodation to replace existing.
    Cllr. Brister reported.
    RESOLVED: Parish Council has no comments to submit on this planning application.

    b. RR/2016/2123/P - 2 Red Barn Cottages, The Street, Sedlescombe TN33 0QW
    Single storey rear extension and formation of pitch roof over existing outshot.
    Cllr. Page reported. Rother DC planning had already issued a decision of 'Approved Conditional'.
    RESOLVED: A comment will be submitted to Rother DC stating that the planning proposal was supported by Parish Council.

    c. RR/2016/2163/P - Blackbrooks, New Road, Sedlescombe TN33 0RJ
    Erection of extensions to garden centre shop, erection of canopies in the open sales area, demolition of garden centre structures, extension to car park.
    Cllr. Chapman reported.
    RESOLVED: Parish Council has no objections to this planning proposal but has concerns with the access for HGV's delivering to the site as the only access to the site is from the A21. Consideration should also be given to the runoff from the site.

    d. RR/2016/2164/P - Mole House, Crazy Lane, Sedlescombe TN33 0QT
    Erection of front wall and gates. (Retrospective)
    Cllr. Chapman reported.
    RESOLVED: Parish Council considers that the front wall and gates are totally out of character with the surrounding area. There are also concerns regarding access to the gates from the roadside. Sufficient room should be allowed for vehicles to safely pull off the road to open the gates.

  2. To receive advice of decisions on previous applications:-

    a. RR/2016/1747/P - 4 Oaklands Park, Sedlescombe TN33 0FB
    Construction of oak garden gazebo.
    APPROVED CONDITIONAL: As per decision notice 25-Aug-16

    b. RR/2016/1834/L - Barnes Farm, Poppinghole Lane, Sedlescombe TN32 5BN
    Single storey rear extension and internal alterations.
    LISTED BC REFUSED: As per decision notice 06-Sep-16

  3. To receive an update on:
    RR/2016/1837/P - Brede Lane - land at, Sedlescombe TN33 0PY
    Erection of 16 no. residential dwellings, together with the creation of a new access onto Brede Lane and provision for car parking, open space and landscaping, and the transfer of land to be used as school playing fields and public open space.
    Members reviewed the additional information which had been submitted to Rother DC on this planning application since Parish Council had submitted comments.
    RESOLVED: Parish will submit the following additional comments:
    Sedlescombe Parish Council would like to make further comments in relation to the Street Farm Application.
    Updated plan showing a new layout for affordable homes:
    We note that whilst Rother Housing has accepted the new plan which has separated the affordable homes to some degree they are now clumped into three groups of two and still largely at the southern lower corner of the site. There are no affordable houses pepper potted along the 7 houses on the Northern edge of the site. It appears that the affordable houses are still not being evenly pepper potted through the site and kept in groups.
    Updated Landscape Plan:
    The updated landscape strategy continues to show a footpath at the south end of the site connecting across land not within the ownership of the applicant. Unless agreement has been reached with the owner of the adjoining site the plan should be modified to delete this access to the existing footpath.
    The plan also continues to show a new footpath across the East View Kickabout Area. The Parish Council has previously objected to access and the creation of a new footpath across Parish Council land and through the hedge which is not within the applicants ownership. Covenants on this land prevent an access being created and direct the PC to maintain a chain wire fence along this boundary. This path should be deleted from the plan.
    Archaeological report:
    The applicant’s archaeological survey has shown the previous existence of a large barn on the northern part of the site (see maps appendixes to Archaeological survey report figures 5,6,7,8,9). This may be the site of a Tithe barn dating from the Saxon period as Street Farm appears to be a ‘long field’, historically, that is a field related to the Street where typically a Tithe barn would have been situated. We would ask that you refer this back to the County Archaeologist for comment and exploratory trenching.

C16/89 Speedwatch

  1. To receive any updates
    Cllr. Page reported that with Cllrs. Parsons and Vine-Hall 3 very successful early morning Speed Watch sessions had been carried out. Speeds of up to 58mph had been recorded along The Street. Between 16 and 27 vehicles were recorded each day as speeding during these 3 sessions. Further sessions were being planned and more people would be encouraged to come along to assist.

C16/90 To receive a review on Rother DC's offer to devolve Sedlescombe Car Park and Public Conveniences in Brede Lane to Parish Council.
Cllrs. Anson and Brister were in the process of preparing a report from the information they had collated ready for Parish Council to consider.
RESOLVED: To convene a separate meeting for reviewing Rother DC's offer to devolve Sedlescombe Car Park and Public Conveniences in Brede Lane to Parish Council.

C16/91 To consider a response to resident questions and complaints in relation to Parish Council's procedures and decisions on the Street Farm planning application and the Neighbourhood Plan.

C16/92 To discuss the next Parish Council bulletin
Members discussed items for inclusion in the next bulletin including the review of the Car Park and Public Conveniences in Brede Lane, Speed Watch and ideas for the Riverside Play Area.
RESOLVED: To prepare a newsletter for despatch in November.

C16/93 Finance

  1. To receive the statement of accounts to August 2016 and transactions for July and August
    RESOLVED: That the statement of accounts for August and transactions for July and August 2016 were received.

  2. To receive the bank reconciliation for July 2016 and August 2016
    RESOLVED: That the bank reconciliation for July and August 2016 were received.

  3. To approve the Clerk claiming 15 additional hours to analyse the Consultation Forms at a cost of £235.59 including Employers NI.
    RESOLVED: Parish Council approves the Clerk claiming 15 additional hours to analyse the Consultation Forms at a cost of £235.59 including Employers NI.

  4. To approve the following cheques:


C Hodgson

Salary - August 2016
Salary - Addl hours NHP analysis




RR & C White

Mow, Bale and clear material RBF



Sedlescombe Village Hall

August room hire



G Burley & Sons Ltd

Grounds Maintenance - August 2016




Materials for RBF benches



Mr. Roy Chapman

Materials for repairs at RBF




Quarterly PAYE Jul-Sep16



C Hodgson

Salary - September 2016
Salary - Addl hours NHP analysis
Stain for RBF Benches
Maintenance of Offices - Qtly pmt Telephony and Broadband - Qtly pmt



The following payment was added to meet suppliers terms.
* rCOH Ltd - Professional advice on Reg 14 and submission documents £3900.00
RESOLVED: All cheques are approved for payment.

C16/94 Reports & Questions

  1. Sedlescombe Jobs Network
    Cllr. Brister reported that a good flow of jobs were being advertised on the Sedlescombe Jobs Network Facebook page.

  2. Red Barn Field
    Cllr. Chapman reported that the 2 new benches had been stained and installed at Red Barn Field.

  3. To receive any other reports and questions from Members in brief, including items for the next agenda.
    Cllr. Chapman reported on maintenance items carried out by a group of volunteers:
    Strimming around the MUGA. Cutting back overhanging foliage from the playground and riverside fence. Repairing two seats to a picnic bench in playground and removed weeds around the path. Cutting back lower branches to trees at the Car Park, Village Green and playground. Removing branches at the back of the Car Sales shed. Digging out a dead tree on the Village Green and filled the hole with dirt.
    Items for future meetings:
    The playground needs 3 new bins.
    Obtain quote for final fencing.
    The MUGA surface needs to be sprayed to remove moss and weeds.
    To invite the Sports Association for an update on the repair work.
    To introduce a 'Vexatious Complaint Policy'.
    To start a review of existing Parish Council policies.