Minutes of the Annual Meeting of the Sedlescombe Playing Field & Recreation Ground Trust

MEETING ON TUESDAY 13 MAY 2014 IN COMMITTEE ROOM 2 OF THE VILLAGE HALL 20:55 TO 21:04

PRESENT: Cllrs P Anson, R Chapman, R Eldridge, L Fraser, S Lawrence, J Parsons, J Reynolds, J Vine-Hall

1. Election of Chairman of the Trust for the ensuing year. RESOLVED: That Simon Lawrence is elected Chairman of the Trust for the ensuing year.

2. Election of Secretary of the Trust. RESOLVED: That Pauline Raymond is elected Secretary of the Trust until she retires at the end of June 2014.

3. Apology for Absence was received from Pauline Glew.

4. Minutes. RESOLVED: That the Minutes of the Meeting of the Trust held on 26/11/13 are approved.

5. Annual Report. RESOLVED: That the 2013-14 Annual Report is received.

6. Accounts. RESOLVED: That the financial statement of monthly totals for the Trust 01/04/13-31/03/14 and bank reconciliation are received.

7. Insurance. RESOLVED: That the Secretary is authorised to renew the Trust's annual insurance with AON when received.

8. Uses of the MUGA

  1. Free Public Use
  2. Tennis coaching by Nicholas Montague @ £5/court/hour
  3. Netball training by Sedlescombe Netball Club @ £5/court/hour
  4. Netball training by Staplecross School @ £5/court/hour
  5. Charity Cardio Tennis Event for Cancer Research on Saturday 17/05/14, 1400-1600. No charge.
  6. Sedlescombe Netball Tournament on Sunday 15/06/14 1300-1800 @ £10/court/hour.

9. Work to be referred to the Parish Council

  1. Replacement of fence bordering the river with one similar to that at the playground.
  2. Type of gate to discourage people from riding bikes and scooters on to the MUGA.
  3. Self-closing gate hinges - unfortunately, the ones purchased in 2013 do not work.

Chairman

Date